Doing With, Not Doing For: Four Students


EA Professional Learning, St. James-Assiniboia School Division · Friday, November 13, 2026

Rute Mendes, Coordinator of Student Services, SJASD

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How Today Works

Four students


Garrett


Amira


Jordan


Tyler

The rhythm

  • A part of a story, then a stop.
  • At each stop, talk with the person beside you.
  • No right answers at the stops. Better conversations.

Three agreements

  • No real student names.
  • What's said about specific people stays in this room.
  • Disagreeing is welcome. That's where the learning is.

STAND UP

Stand up if you have ever...

His own meeting

Garrett opens his own planning meeting with slides about who he is: his strengths, his goals, what helps when he's overwhelmed. He closes the meeting himself. In his words: it's my meeting.

Then the ending: Garrett mentors younger students as an intern. His mom remembers a test score that came with a label, and says: that's not who he is.

DISCUSS, 2 minutes

A label says what a student is. A record says what a student does. Which one follows your student to adult services?

And what would it take for one of your students to open their own meeting this year?

Meet Garrett

This short documentary by Dan Habib (Intelligent Lives transition films) follows Garrett, a high school student with an intellectual disability.

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Garrett's job

Garrett wants his diploma and a house of his own. He has a job, and he is proud that he is never late. Watch what the adults around him do, and what they deliberately do not do.

DISCUSS, 2 minutes with the person beside you

1- Which of your students could hold a job like Garrett's with the right routine and tools?

2 - What's the first routine they'd need?

His own meeting

Garrett opens his own planning meeting with slides about who he is: his strengths, his goals, what helps when he's overwhelmed. He closes the meeting himself. In his words: it's my meeting.

Then the ending: Garrett mentors younger students as an intern. His mom remembers a test score that came with a label, and says: that's not who he is.

DISCUSS, 2 minutes

A label says what a student is. A record says what a student does. Which one follows your student to adult services?

And what would it take for one of your students to open their own meeting this year?

AMIRA, PART 1

Monday Morning

Amira is 15, in Grade 10. She's autistic, communicates with an AAC tablet and some words, and knows everything about bus routes. Her favourite thing is to watch the bus dropping students off at school. Her SSP has goals for communication, food preparation and workplace routines.

Amira's family came to Winnipeg four years ago. Her parents speak some English and work opposite shifts; Amira's younger brother is also autistic, also with high support needs. There is not much money and not much time in her family. Some mornings Amira arrives without breakfast, and some weeks without a shower. Her older sister Amina, in Grade 12 at the same school, makes her lunch when there's something to make it with, walks her to class, and has stopped going to her own spares with friends. Amina would love to play volleyball but she needs to care for her younger siblings before and after school.

Carol has been Amira's EA since September. Monday morning she meets Amira at the door, takes her backpack, hangs it up, sets up her first task, and does all she can to help Amira, including cleaning up her desk, organizing her belongings and writing in her agenda.


Amira waits. Amira is good at waiting. She has had a lot of practice.

DISCUSS

Amira's morning

DISCUSS, 3 minutes with the person beside you

What did Amira practise this morning, and who made every choice in it?

Carol sees the missed breakfasts and wants to help. What is hers to do, and what belongs to the teacher, the case manager or the school team?

Amina is 17 and caring for her brother and sister as well as herself. Who in the building might notice her?

AMIRA, PART 2

The Canteen, Twice

Thursday is Amira's canteen job. Watch the scene twice.

First time

Carol walks Amira to the counter, hands the cashier Amira's money, takes the change, says "Say thank you, Amira," and zips the coin purse.

Second time

Carol shows Amira a picture card of the three steps before they go. At the counter, Carol stands two steps back and counts silently to five. The cashier looks at Carol; Carol looks at Amira. Amira puts her money on the counter. The cashier gives Amira the change. Amira taps "thank you" on her tablet.

Same job. Same five minutes. Two different lessons.

The prompt ladder, least to most: natural cue (the goal), visual, gesture, verbal, model, physical (only if in the plan, with consent; avoid hand-over-hand). Give the chance first, wait, then the smallest prompt that works (AFIRM for Paraeducators, Sam et al., 2024 update). Prompting is one of 28 practices identified as evidence based for autistic children, youth and young adults (Hume et al., 2021).

TRY IT, 2 minutes

Person A says, "Pass me your pen." Person B waits 5 full seconds before moving. Switch. How long did five seconds feel?

WATCH: Her Voice Only Works If We Speak It Too

Amira taps 'thank you' on her tablet. Now the question nobody asks: how often do the adults around her touch that tablet? Modelling means the adult uses the student's device or letter board while speaking: point to the words as you say them, pause, and wait. A student learning AAC is learning a language. Imagine learning a language nobody around you ever speaks.

DISCUSS, 2 minutes

When did you last use a student's device to say something to them? What stops us: time, confidence, or feeling silly? What would it look like to model one phrase a day?

AMIRA, PART 3

What Fear Does

At Amira's school, staff have worries. When Amira is overwhelmed she sometimes shouts phrases about war and weapons, words she repeats from videos. It frightens new staff. And when the resource teacher gently asked her parents how things were going at home, they said everything was fine. Later, Amina told Carol the truth: her parents have heard that if you tell the school too much, CFS can take your child. So they say everything is fine.

When Amira is overwhelmed, her thinking brain is not available. Bruce Perry's order for adults is regulate, then relate, then reason: help the body calm, connect, and only then talk. Reasoning first (lectures, consequences, 'what were you thinking?') starts at the top and skips the two steps that make reasoning possible. And Stuart Ablon's reminder: behaviour like Amira's is a skill gap, not a choice. Kids who struggle this way are often trying harder than anyone else in the room.

In Manitoba, Amira can stay in school until she graduates or until June of the calendar year she turns 21 (Bridging to Adulthood, 2023, p. 12). Her transition timeline has already started: case manager at high school entry, EAPD referral possible at 16, adult-service referrals one to two years before leaving (pp. 7, 9).

DISCUSS, 4 minutes

When Amira shouts about war and weapons, what is she telling us, and what must staff do with what they hear?

What would make it safe for this family to tell the school the truth?

What does "independence" mean for Amira when her family has so little time and money to spare?

Break

2:15–2:30

Before you go: think of the student in your life most like Amira, Garrett, or the two you'll meet after the break.

JORDAN, PART 1

The Break

Jordan is 20, in his final year. He has an intellectual disability, a great laugh, and a work-experience placement at a grocery store two mornings a week. Pat has been his EA for three years.

Tuesday, 10:40. Jordan finishes his recycling route. Pat says, "Good job, buddy, take a break," and hands Jordan his phone. Jordan watches videos for 20 minutes. Pat and the other EA catch up about their weekends.

VOTE

1 finger, that was a break for Jordan.
2 fingers, a break for the adults.
3 fingers, both.

A real break has a reason, a length the student can see, a plan for what's next, and an adult ready to reconnect. And Jordan's phone could be his alarm, his bus schedule, his task-list photo, his "I'm done" text, his calculator at the till. Unplanned screen time every day, with no adult connection, is a missed practice chance. Perry would call a good break a dose: rhythm, movement, and a calm adult nearby, because the adult's calm is part of what the student takes in. Twenty minutes of videos is not a dose; it's an absence. And connection takes almost no time: Perry found that a truly present 15 seconds works as a relational dose, and every adult has 15 seconds many times a day.

JORDAN, PART 2

The Case Manager's Door

Here is the part of Jordan's story that happens in the staff room. At his school, one case manager holds the file of every student with exceptional needs: students who use AAC, students on curriculum modification, students with behaviour plans, students with no-contact orders, students living in group homes. The principal is in the building and supportive, but the case manager's door is mostly closed because the case manager is mostly in crisis.

Pat has questions about Jordan's goals. She emailed three weeks ago. Nothing. The daily plan hasn't changed since October. Pat is starting to wonder whether what she does all day matters to anyone.

So Pat does what is hers to do. She keeps recording Jordan's stocking job, step by step: I = Independent (his own tool counts), V = Visual, G = Gesture, VB = Verbal, M = Model, P = Physical (only if in the plan), R = Refused or not attempted. Week 1, most steps modelled. Week 6, six of eight steps from the picture strip alone. She leaves a one-page summary in the case manager's box and a copy with the teacher. The next daily-plan update is built from her sheet.

DISCUSS, 4 minutes

How can EAs contribute to a student's programming without overstepping the role? Where is the line?

What would make collaboration work in a building where the case manager has no time?

What makes this job meaningful when nobody seems to be watching?

JORDAN, PART 3

The Meeting

March. Jordan's transition meeting. His mom, his teacher, the case manager, and a worker from CLDS, Community Living disABILITY Services; day-service funding was requested two years before his leaving date (Bridging to Adulthood, 2023, pp. 7, 9). Jordan opens the meeting himself, the way Garrett did: photos of the store, and "I stock. I'm fast."

The CLDS worker asks the question adult services always ask: "What can Jordan do, and with how much support?"

Without Pat's sheets

"He still needs help at the store."

With them

"Jordan completes a 6-step recycling route and 6 of 8 stocking steps with a picture checklist, asks for help on his device, and is working on reading shelf tags."

One answer gets Jordan a placement that fits. The other gets him a generic one.

DISCUSS, 2 minutes

Your notes become how a student is described after they leave us. What do your current notes say?

TYLER, PART 1

Eleven Schools

Tyler is 16. He's autistic with an intellectual disability, he can tell you the drum pattern of any song he's heard twice, and the wood shop is the only room in the school where his shoulders come down.

Tyler is Indigenous. His parents have never been part of his life; the system has moved him since he was small. Eleven schools so far. He lives in a group home where workers rotate through shifts, and the worker who drove him to school in September is gone by November. When school calls the home, a different voice answers every time. There is no adult in Tyler's life who has known him longer than two years.


At school, his EA, Marcus, is in his second year with Tyler. That makes Marcus the most consistent adult Tyler has.

DISCUSS

What consistency is worth

DISCUSS, 4 minutes with the person beside you

Everything in this PD assumes someone knows the student well enough to fade support on purpose. Who holds that knowledge for Tyler, when every file is somewhere else and every worker is new?

What does independence mean for a student whose first need is one adult who stays?

Who could help Tyler connect with his culture and community, and whose job is it to ask?

Perry's rule for a stress response shaped by chaos: stress in doses that are moderate, predictable and controllable. For Tyler, what at school is predictable and controllable?

TYLER, PART 2

The Wood Shop

Marcus noticed the wood shop early. This term, Tyler has a job there: he preps the stock for Grade 9 projects. Eight steps on a picture strip taped inside the cupboard door, the same picture strip format Amira and Jordan use, because Marcus borrowed the idea at a PD like this one.

In September Tyler needed Marcus beside him. By November Marcus stands at the bench behind. The strip stays taped in the cupboard whether Marcus is there or not, and the shop teacher knows the codes. If Marcus is away, or if Tyler moves again, school number twelve will get a one-page record of what Tyler can do: by himself, with a picture, with a gesture.


That page might be the most consistent thing Tyler owns.

DISCUSS, 3 minutes

What is one thing at your school that could stay with the student, no matter which adult is in the room?

Your Commitment, and One Stolen Idea

Four students. One question under all of them:

"If I weren't here, what would happen?"

Think of your Amira, your Jordan, your Tyler. One step you could hand back. Which prompt will you start with? How will you fade it? How will you record it?

And before you leave: you're sitting beside someone from another high school. Trade one real thing that works in your building, a job, a routine, a partnership. Write the idea you're stealing on the slip provided; we'll collect them into a division-wide list.

One more, just for you: when a student is on a break, where am I and what am I doing?

Take These With You

Wait first. Use the smallest prompt that works. Fade on purpose.

Tools and asking for help count as independence.

Record the prompt level, not just "done." The record is the student's story when adults change.

Concerns are reported the same day, never carried alone.

Know the goal. Follow the plan. Record what you see.

Amira, Jordan and Tyler are composites, but every detail in their stories happens in our schools every week. The next scene is yours to write.

Resources

Hume, K., et al. (2021). Evidence-based practices for children, youth, and young adults with autism: Third generation review. Journal of Autism and Developmental Disorders, 51, 4013–4032.
https://doi.org/10.1007/s10803-020-04844-2

Perry, B. D., & Winfrey, O. (2021). What Happened to You? Conversations on Trauma, Resilience, and Healing. Flatiron Books.

Ablon, J. S. (2018). Changeable: How Collaborative Problem Solving Changes Lives at Home, at School, and at Work. TarcherPerigee.

Regulation and behaviour ideas in Amira's, Jordan's and Tyler's stories draw on Dr. Bruce Perry's Neurosequential Model and Dr. Stuart Ablon's Collaborative Problem Solving, shared at the Pathways to Prevention Symposium 2026, with thanks to Tracey Eagle for the Regulate, Relate and Reason materials.

Rute Mendes, Coordinator of Student Services, SJASD.
rute.mendes@sjasd.ca